Day-Of Details

Pre-Ceremony

At brides “getting ready” location:

  • Facilitate on-time arrival of hair and make-up stylists 
  • Coordinate hair and make-up schedule with bridal party and stylists and ensure that "beautifying" is completed in a timely fashion
  • Coordinate any food deliveries and set up and clear all meals
  • Make sure personal flowers i.e. bridal bouquet, bridesmaid's flowers and father of the bride’s boutonnière arrive on time
  • Blot personal flowers withpaper towels and distribute to wedding party
  • Make sure photographer arrives on time and has a “must shoot” list
  • Gather bride, bridal party and immediate family for photos
  • Ensure that transportation arrives on time and instruct wedding party as to when to depart for ceremony
  • Assist bride with putting on her wedding gown
  • Maintain LDC & Co. Bridal Emergency Kit (just in case)
    • Kit Includes such items as stain sticks, hairspray, safety pins, a sewing kit, scissors, Static Guard, deodorant, straws, Band-Aids, snacks, and many other things you may need on the wedding day
  • Communicate with best man to make sure groom is getting dressed and on-time
  • Make wedding party aware of any last minute details
  • Communicate with maid-of-honor/best man while bridal party is on the way to the ceremony location 

Ceremony

  • Set up programs and other ceremony items i.e. guest book, unity candles, etc.
  • Ensure that ushers/groomsmen arrive on time and are ready to pass out programs
  • Ensure that personal flowers i.e. flower girl bouquet and groomsmen boutonnières have arrived at ceremony location
  • Alert ushers/groomsmen as to when to begin escorting guests to their seats
  • Ensure that ceremony musicians have arrived and direct them as to where to set up
  • Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music
  • Act as a liaison with the ceremony officiator 
  • Communicate with bride and groom so that they know how much time remains before the start of the ceremony
  • Handle any emergencies that may arise 
  • Line up the bridal party for their entrances down the aisle
  • Cue ceremony musicians when bridal party is ready to begin processional
  • Gather family and friends for after ceremony photos

Prior to Reception

  • Greet vendors and instruct them as to where to set up i.e. wedding band, florist, and caterer
  • Arrange escort cards
  • Make sure reception flowers/décor is set up according to flower order
  • Ensure that tent and lighting are set up properly and troubleshoot as needed
  • Meet with catering staff to confirm food timeline
  • Set up guest book and pen, champagne flutes, cake cutting utensils 
  • Set up table numbers/names and menu cards
  • Set up amenities baskets, hand towels, candles etc. in bathrooms 

Reception

  • Ensure proper flow of cocktail hour food
  • Look over dining tables and make sure they are set up properly
  • Along with catering staff, encourage guests to join bride and groom for dinner at the end of cocktail hour
  • Help guests locate their escort cards and dining tables
  • Locate bride and groom and cue them for their introduction and first dance
  • Cue band when the majority of guests have found their tables and bride and groom are ready to be introduced
  • Cue band, photographer, and videographer when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances
  • Cue best man and father of the bride when they are about to be announced for toasts 
  • Be aware of timing of catering service and make sure people are served promptly
  • Distribute final payments/gratuities to vendors at the end of the evening 
  • Prevent & fix any problems that may arise during your event
  • Remain easily accessible through the entire event in case there are any details you would like attended to
  • Set up favor table towards the end of the evening
  • Pack up gifts/cards, miscellaneous ceremony and reception items and have them ready to be taken to a family members car at the end of the night
  • Coordinate reception departure transportation